Vacancy - Finance and Administration Assistant

6/8/2020
PDF Is currently Hiring!

FINANCE AND ADMINISTRATION ASSISTANT

The Pacific Disability Forum (PDF) is a regional peak body on disability and works in partnership with Disabled Persons Organisations DPOs) in the Pacific region.  Our aim is to build the capacity of these organisations and improve the lives of persons with disabilities in the Pacific through advocacy.

An exciting opportunity now exists for a well-qualified and experienced individual to join the Pacific Disability Forum as its Finance and Administration Assistant
 
 
 
The Finance and Administration Assistant will be responsible for preparing and providing all relevant Finance and Administration related matters for the organisation. In addition, the incumbent will facilitate all administrative, financial, logistical and corporate support for the Preparedness, Emergency and Response (PERU) Unit. S/He will report to the Manager Finance and Corporate Services and will be responsible for driving and achieving the following critical outcomes for the organisation:
 
Successful delivery of financial and administrative services;
  •  Ensure timely preparation of budgets, cash advances, cash flows, forecasts, acquittals and procurement
  • Ensure financial reporting, operations and compliance systems are PDF and donor compliant
  • Advocating to all stakeholders on the requirements of procedures, policies and requirement processes
  • Administrative support services relating to scheduling, organising and follow through on logistics for meetings, travel and workshops
 Provision of customer service;
  •  Attend to telephone enquiries, correspondences and meeting room management
  • Manage incoming mails, file scanning, copying and related administrative duties
  • Maintain databases for administrative and record keeping purposes
Ensure operational systems and procedures compliance, not limited to reporting of non-compliance and breaches 

PDF values upheld and promoted at all times;
  • Work cooperatively as a team or independently with minimum supervision
  • Engender a productive, efficient and motivated staff environment
  • Ensure safe, healthy and environmentally aware workforce
The person we seek should have either a Degree in Accounting & Finance or Commerce with minimum 2 years work experience or a Diploma with at least 5 years’ experience and in an NGO environment would be advantageous.
 
The candidate must possess the following: 
 
Excellent understanding of accounting policies and procedures (Accrual Accounting)
  • Good working knowledge of MYOB or Xero or any other Accounting software.
  • Ability to work with and as part of an interdisciplinary and culturally diverse team
  • Excellent interpersonal, verbal and written communication skills
We strongly encourage persons with disabilities to apply
 
How to Apply: Email a cover Letter and CV including the names and contact details of 3 professional referees, with the subject ‘Finance Administration Assistant – Pacific Disability Forum’ to jobs@maxumisefiji.com OR Apply Online:  app.hrmonise.com/job/pdf/FAA For more information, contact Ravuama Buadromo: +679 330 3137,  ravu@maxumise.com
 
Closing Date: 15 June 2020