Pacific Disability Forum

Career Opportunities

Career Opportunities

The Pacific Disability Forum (PDF) is a regional non-governmental organisation established in 2002, formally inaugurated in 2004, and registered in Fiji in 2007 following a growing momentum in the Pacific region of leaders of organisations of people with disabilities (DPOs) to recognise the potential of people with disabilities and their organisations. 

PDF is the regional peak body on disability. PDF promotes and facilitates regional cooperation on disability related concerns for the benefit of people with disabilities, their families and organisations in the Pacific. PDF’s vision is an inclusive and equitable Pacific society where all human rights of all people with disabilities are realised.

Vacancy 1: EXECUTIVE ASSISTANT
This role provides executive support to the position of Chief Executive Officer (CEO), Pacific Disability Forum (PDF). The role is responsible primarily for providing assistance to the CEO including but not limited to the areas of general office management and the coordination of meetings, travel and events. The role shall also serve as the contact person/liaison between the CEO’s office, board and senior management teams and shall report directly to the CEO and will be responsible for driving and achieving the following critical outcomes:
• Robust and efficient executive support
– Ensure effective and timely delivery of all administrative tasks for the CEO including but not limited to meeting and travel logistics, timeliness and quality of key administrative documents including minute taking, correspondence and maintaining confidentiality
• Robust Board support
– Relevant and timely assistance provided to PDF Board members as and when required
– Travel arrangements, meeting fees, per-diems, accommodation and meal planning
• Effective senior management support
• Office administration and events managed well
– Assist in the maintenance of the PDF List Serves and responding to PDF emails and enquiries seeking information on PDF

The person we seek will have a Degree in Public Administration and Management and a minimum 5 years’ experience a similar field. Experience working in the disability sector is advantageous with an excellent organisation skills and networks. The candidate must possess the following:
• A Diploma in Management, Secretarial or a related field
• Considerable work experience in secretarial/ receptionist/ administration role
• Strong communication skills (written and oral)
• Working knowledge of Microsoft Office and Xero accounting software

How to Apply: Application must be submitted online by accessing the following URL: http://app.hrmonise.com/job/PDF/EA with your CV which must include details of 3 professional referees.

Vacancy 2: PROGRAMME ASSISTANT
The role is responsible for providing efficient secretarial, clerical and administrative support on a daily basis. The Programme Assistant will support and assist the Director Operations and Inclusive Development teams as and when directed with all necessary tasks. S/He reports to the Director Operations and will be responsible for driving and achieving the following critical outcomes:
• Effective administrative duties delivered
– Systematic filing and storage of documents developed, implemented and maintained
– Asset register maintained and reporting ensured
• Provision of secretarial assistance to the Director Operations
– Meetings minutes at Management and Staff meetings are taken and distributed as required
– OPD reports collated and submitted when required
• Provision of efficient program support
– Assistance in project management, updating and maintaining database pre and post project
– Ensure effective liaison with key stakeholders
The person we seek will have a Degree in Public Administration and Management and a minimum 5 years’ experience a similar field. Experience working in the disability sector is an advantage with an excellent organisation skills and networks. The candidate must possess the following:
• A Diploma in Management, Secretarial or a related field
• Working knowledge of Microsoft Office Working knowledge of Xero accounting software
• Excellent customer service attitude
• Excellent report writing skills and presentation

How to Apply: Application must be submitted online by accessing the following URL: http://app.hrmonise.com/job/PDF/PA with your CV which must include details of 3 professional referees.

Vacancy 3:
DRIVER AND OFFICE ASSISTANT
The role is responsible for all driving duties, maintenance of vehicle and provides responsive and prompt administrative and receptionist support for the efficient operations of the PDF Office including assisting in procurement and property/office management. The role reports directly to the Manager Finance and Corporate Services and will be responsible for driving and achieving the following critical outcomes:
• Driving services administered
– Safe and prompt driving duties carried out including vehicle servicing and general cleanliness
– Ensure vehicle is passed for fitness and road worthiness annually through LTA
• Administration and reception duties carried out
– Efficient customer services delivered through customer queries, receptionist duties and attending to visitors
– Office cleanliness and efficient filing of all folders for archives
– Purchasing and preparation of refreshments for meeting
• Efficient support services provided to the PDF
– Personal Assistant for CEO at workshops and other official functions and meetings
– Board Members are assisted during board meetings including transportation and managing itinerary
The person we seek will have a Diploma in Business Studies, administration and a minimum 5 years’ experience in a similar field. An understanding of basic vehicle maintenance is an advantage. Experience working in the disability sector is advantageous with an excellent organisation skills and networks. The candidate must possess the following:
• Certificate in automotive, mechanical engineering and business studies or related field
• 10 years of driving experience with similar Organisations
• Demonstration of excellent customer service
• Some understanding of managing office/property environment and procurement
• Valid driver’s license and Defensive Driver’s Certificate

 


Vacancy 4: HR AND COMPLIANCE OFFICER
The role will be required to manage and maintain the human resources function of PDF and provide guidance in all compliance matters aligning them to the organisations policies, contractual agreements and strategic plans. The incumbent will also provide administrative support and assistance to other sections of the PDF and reports to the Manager Finance and Corporate Services and will be responsible for driving and achieving the following critical outcomes:
• All human resources processes and procedures completed in a timely and efficient manner
– Effective assistance provided to the Manager Finance and Corporate Services (MFC) in the management of including but not limited to recruitment, severance, compliance, employee relations, PMS, capacity development, OHS, disciplinary actions and policy development
• Facilitation and delivery of human resource and corporate functions through efficient record keeping, reports and maintenance of relevant registers
• Statutory and operationally compliant organisation including alignment to company policies, SOPs and partnership agreement
• Provision of efficient stakeholder and customer services
The person we seek will have a Degree in Management or Human Resources Management and a minimum 5 years’ experience a similar field. Experience working in the disability sector is advantageous. The candidate must possess the following:
• Demonstrated knowledge in Statutory Compliance – OHS, Employment Promulgation, Employment Relations and Equal Employment Opportunities
• Some knowledge and experience with payroll software, Xero accounting software
• Excellent working knowledge of Microsoft Office applications
• Demonstrated knowledge in report writing and presentations

How to Apply: Application must be submitted online by accessing the following URL: http://app.hrmonise.com/job/PDF/HRCO with your CV which must include details of 3 professional referees.

Vacancy 5: PROGRAMME OFFICER
This role is responsible for assisting with the successful coordination, implementation, monitoring, evaluation and reporting of PDF’s programme activities and objectives. The role is also responsible for managing working relationships with PDF members and stakeholders and monitoring specific projects. S/he reports directly to the Manager Inclusive Development and will be responsible for driving and achieving the following critical outcomes:
• Effective programme planning and execution
– Ensure effective execution of strategic plan programmes and projects deliverables
• Establishing repute with funding partners ensuring funding reports and proposal are timely and accurate
• Stakeholder engagement
– Effective capacity building, peer learning and knowledge exchange opportunities (domestic, regional and international) for stakeholders’ timely contribution of accurate information relating to specific projects for PDF quarterly newsletters, website, listserv and information/educational materials
• Timely provision of relevant and accurate programme and project related information/reports provided to donors and PDF
The person we seek will have a Degree in Public Management, Humanities, Social Science and a minimum 5 years’ experience a similar field. Experience working in the disability sector is an advantage with demonstrated management of programmes and policy advocacy at national and regional setting. The candidate must possess the following:
• Proficient in Microsoft Office, including Excel and PowerPoint
• Demonstrated creative and critical thinking skills
• Strong communication and presentation skills

How to Apply: Application must be submitted online by accessing the following URL: http://app.hrmonise.com/job/PDF/PO with your CV which must include details of 3 professional referees.

Vacancy 6: RESEARCH OFFICER
The role will undertake research activities addressing the emerging issues facing persons with disabilities within the Pacific region, support the development of the SDG-CRPD Monitoring report and collect data on the progress of the implementation of the CRPD in the PDF membership. Working collaboratively with the OPDs and other relevant stakeholders, s/he will also contribute to the development of policy frameworks that will support disability inclusion in compliance with the UN Convention on the Rights of Persons with Disabilities (CRPD) in the region. The role reports to the Manager Inclusive Development and will be responsible for driving and achieving the following critical outcomes:
• Effective execution of research functions
– Disability inclusion and capacity development statistics and trends – Collecting census data monographs (Desk-top research/ Statistics department)
• Establishing repute with funding partners ensuring funding reports and proposal are timely and accurate
• Ensure accurate and timely reporting
– Timely provision of relevant and accurate Programme and project related information/reports provided to all stakeholders
• Effective joint partnerships through consultations and briefings in project countries implemented
• Capacity development and technical support
The person we seek will have a higher degree in statistics, economics and a minimum 5 years’ experience a similar field. Experience working in the disability sector is advantageous with a sound knowledge of research methodologies. The candidate must possess the following:
• Degree in community development, statistics, economics or similar field
• Proven experience in data collection and analysis and project management
• Strong communication skills (written and oral)
• Experience in working with Donor Agencies and multi-partners
• Familiar with CROP Agencies and Stakeholder policies to enable and influence inclusive dialogue on key ASKs on regional meeting agendas

Further details about the outcomes and minimum work/knowledge requirements can be accessed by visiting www.maxumise.com/jobs

All applications must be submitted via the respective links and any emailed applications will NOT be accepted.

For more information, contact: Ravuama Buadromo: 

 +679 330 3137| +679 773 3137,  ravu@maxumise.com      

We strongly encourage persons with disabilities to apply

Closing Date:  9 October 2021

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